In today’s fast-moving educational landscape, school facility teams aren’t just fixing lightbulbs—they’re the backbone of operational safety. But what happens when the information they need is stuck in a filing cabinet or locked away in a back office? Even the best facility management softwares for schools fall short when critical building data isn’t available at the point of need.
That’s where smart enhancements like ARC Facilities come into play—empowering school teams with mobile access to essential building information, on-site and in real time.
The Field Needs More Than Desktop Software
Traditional school facility management software has improved how work orders are tracked and how assets are recorded. But these systems are largely desktop-based and were never designed for technicians working in gymnasiums, rooftops, or maintenance tunnels.
When a technician needs to locate a gas shut-off during a leak, or view the layout of an aging HVAC system, flipping through blueprints or running back to the office isn’t a solution.
By integrating ARC Facilities, school teams gain mobile access to:
Updated floor plans
Shut-off valve locations
O&M documentation
Renovation close-outs
Compliance checklists
All from a phone or tablet—no Wi-Fi? No problem. It works offline, too.
Making K12 Facility Maintenance More Efficient
Post-pandemic, staffing shortages have left school maintenance departments stretched thin. With fewer people on the ground, efficiency becomes critical.
ARC’s mobile enhancement enables existing facility maintenance software for schools to:
Cut response time for emergencies
Clear backlogged maintenance faster
Improve communication with vendors
Train new hires with visual building data
Rather than adding a whole new system, it adds value to your current tools—making every team member more productive from day one.
Emergency Preparedness Needs Real-Time Data
School emergencies are no longer hypothetical. Whether it’s a burst pipe, power outage, or lockdown situation, the ability to act quickly is tied directly to data access.
When integrated with your K12 facility management software, ARC gives first responders and internal teams access to:
Evacuation maps
Shelter-in-place areas
Emergency contacts
Utility shut-offs
This level of readiness doesn’t just improve outcomes—it builds trust with parents, staff, and the broader community.
Legacy Knowledge Shouldn’t Retire with Your Staff
In school districts, it’s common for tenured facilities managers to carry decades of undocumented knowledge. When they retire, that insight often disappears. Unfortunately, many school maintenance software tools don’t have an easy way to capture legacy building info beyond work orders.
ARC helps school districts archive and organize institutional knowledge into a searchable, mobile format—ensuring that what one employee knows becomes what the entire team can access.
Capital Projects Run Better with Accurate Data
School construction and renovation are constant. But every successful project relies on a firm understanding of existing conditions. That’s hard to do when documents are outdated or scattered across departments.
ARC integrates with your school facility management software to provide capital project teams and contractors with:
Instant access to as-builts
Close-out packages
Historical renovations
Utility routing maps
The result? Fewer delays, fewer change orders, and smoother coordination.
Empower Your School Maintenance Teams Without Replacing Tools
ARC Facilities isn’t another system to manage. It enhances your current investment by turning your static building data into a dynamic, mobile experience. Your existing facility management software for schools remains your command center—ARC simply extends its reach into the field.